Health and Wellness Policy

Health and Wellness

Health and Wellness Protocols: CCCAOE is mindful of keeping all event participants healthy, safe, and comfortable. Your health is a top priority for CCCAOE, and every participant — attendees, speakers, exhibitors, and staff — plays a critical role in risk mitigation. We are committed to providing socially distanced seating, hand sanitizer stations, and to mitigating risk in food service at each CCCAOE hosted event. In addition, we recognize and adhere to each venue’s established safety protocols.

We ask every attendee to practice responsible community norms:


  • We openly invite masking.
  • Personal Comfort Zones: Different participants have different comfort zones. Please keep this in mind as you are meeting and mingling throughout the CCCOAE event. 
  • If an attendee develops any symptoms of COVID-19 prior to or during a CCCAOE meeting or event, they should refrain from attending. Symptoms associated with COVID-19 may include fever, cough, and shortness of breath, among others. Please refer to the CDC website for a complete list of symptoms. 
  • Reconsider the handshake. While it is a long-accepted practice in professional settings, an elbow bump or non-contact greeting helps keep participants from unknowingly transmitting viruses, including the common cold.

CCCAOE’s health and safety guidelines will be reviewed regularly and updated based on state and local requirements and mandates. Updates will be posted on our website as they occur. It is the responsibility of every participant to familiarize themselves with these norms and to be considerate of all.

Participants include registrants, exhibitors/sponsors, presenters, volunteers, service providers (e.g., AV, exposition services, etc.), and all others directly involved with the onsite administration and management of the event.


Our goal is to provide exceptional educational experiences and networking opportunities that make attendees and their agencies more successful in an environment that is safe for all. ​


CCCAOE adheres to the current county guidelines where the event is held.




OMNI Safety Policy

Hyatt Safety Policy



In order to keep our event attendees healthy and to comply with state and local rules for event participation we require that all attendees follow the state’s requirements for safe attendance practices including social distancing, frequent hand washing, and the use of hand sanitizer. 



  1. Have you or any member of your household experienced, or have you come into contact with a person having or potentially having a cough, shortness of breath or difficulty breathing, fever, chills, repeated shaking with chills, muscle pain, headache, sore throat, hoarseness, or new loss of taste or smell in the last 14 days?     
  2. Have you or any member of your household been tested for COVID-19 in the past 14 days? 
  3. If you have been diagnosed with COVID-19 in the past, have you not yet been cleared as non-contagious by state or local public health authorities?    
  4. Have you or any member of your household traveled internationally in the past 14 days? 
  5. Have you or any member of your household traveled to a highly impacted area within the United States in the past 14 days?   


If you answered “Yes” to any of these questions, please contact the meeting organizer to discuss the matter.




The attendee assumes all risks and accepts sole responsibility for any injury (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that attendee may experience or incur in connection with attending the EVENT. Attendee hereby releases, covenants not to sue, discharges, and holds harmless ASSOCIATION, its employees, agents, and representatives, of and from any such claims, including all liabilities, claims, actions, damages, costs, or expenses of any kind arising out of or relating thereto.



Specifically relating to the global COVID-19 pandemic, the attendee acknowledges the highly contagious nature of COVID-19 and voluntarily assumes the risk of exposure or infection by attending the EVENT, and that such exposure or infection may result in personal injury, illness, disability, and/or death to the attendee. Attendee understands that the risk of becoming exposed to or infected by COVID-19 at the EVENT may result from the actions, omissions, or negligence of others who may attend the event or their families, colleagues, or others with whom they may have contact. Accordingly, the attendee understands and agrees that this release includes any claims based on the actions, omissions, or negligence of ASSOCIATION, its employees, agents, and representatives, whether a COVID-19 infection occurs before, during, or after participation in the EVENT.



In addition to all other rules and regulations relating to the attendee’s attendance at the EVENT, the attendee agrees to comply with all COVID-related procedures that may be implemented by ASSOCIATION and EVENT VENUE, including, but not limited to, mask-wearing, and social distancing requirements and restrictions on certain activities that carry higher COVID-19 related risk, in order to protect as much as possible, the health and safety of all EVENT attendees.

Fall 2024 Conference registration has launched!